Tuesday, May 4, 2010


USER MANUAL




Version 6.10.10

Porterdrive.stanford.edu








Stanford@Porter Drive User Manual
3145 Porter Drive Palo Alto, Ca 94304






Table of Contents

I. PHYSICAL SPACE
  • Transportation
  • Parking
  • Access
  • Conference Rooms
  • Touchdown Areas - Work Anywhere
  • Fitness Facility
  • Routes - Evacuation Exits and Assembly Areas
  • Good Earth Cafe

II. TECHNOLOGY

  • Conference Rooms
  • 'How to' User Guides
  • Online Meetings - WebEx
  • Connecting Wirelessley

III. FURNISHINGS

  • Chairs - Think Model by SteelCase
  • Chairs - Leep Model by SteelCase
  • Computer Monitor Arms
  • Airtouch Desks
  • Ergonomics

IV. INFORMATION

  • Newsletter
  • Website (porterdrive.stanford.edu)
  • Closing










WELCOME!


If you are just located here, congratulations on joining Stanford @Porter Drive! You’ve joined a terrific group of professionals at one of Stanford University’s finest off main campus locations. Stanford @ Porter Drive was designed and built with the Stanford community in mind. We hope you will enjoy the latest technologies and workspace ergonomic capabilities that Stanford@Porter Drive has to offer. If you have been here awhile and are looking for updates on Facilities, Transportation, Technology, or Communication at Porter you have come to the right place.



This document is subject to changes without notice. The latest electronic version of this user manual can be downloaded from http://porterdrive.stanford.edu/



PHYSICAL SPACE


Stanford@Porter Drive is located at 3145 Porter drive, just off Page Mill road in the Stanford Research Park. The site is about a 10-15 minute drive from campus.

Routes between 3145 Porter Drive and the Stanford Campus (pdf)
Parking
See Frequently Asked Questions on Parking and Transportation for more information.
Local/Regional Transit Information
Includes Marguerite, SamTrans, Caltrain Deer Creek Shuttle, Dumbarton Express, and Valley Transit Authority bus lines
Weekday transit options for Porter Drive site (pdf)
Caltrain GO Pass and VTA Eco Pass
Commute Tip for East Bay Residents

For East Bay Commuters coming to Porter, the Line U schedule is too tight to accommodate stops at Porter Drive. One alternative these commuters might consider is the Dumbarton (DB) Express, which provides direct service between the East Bay and Stanford Research Park. The Dumbarton Express originates at the Union City BART station, also stopping at the Ardenwood Park & Ride Lot (where connections can be made with the Line U). In Research Park, the DB Express stops at the corner of Porter Drive and Hillview Ave, just a short walk from the Porter Drive site.The Dumbarton Express runs quite frequently, with 12 trips from the East Bay in the morning and 14 return trips in the afternoon. Eligible Stanford employees ride the Dumbarton Express for free with the VTA Eco Pass. More information about theDumbarton Express, including a link to our East Bay/Stanford Transit Guide, can be found at Parking & Transportation Services' Bay Area Transit page.
Marguerite Shuttle Service

Stanford@ Porter drive is served currently by two Marguerite Routes – Hillview/VA and Arastradero. There is direct Marguerite service between the University Avenue Caltrain station and 3145 Porter Drive.

Marguerite shuttle stops at Porter several times during the day, heading to the VA and to Stanford University campus.
http://transportation.stanford.edu/marguerite/realtime.shtml

The Porter Reception desk has hard copies of the Marguerite shuttle schedules






BICYCLING





The Stanford University main quad is two and a half miles from 3145 Porter Drive, and the Caltrains California Avenue Station is just about two miles from our home on Porter drive. For those able to ride this distance, using a bike to commute or travel to campus or lunch is a good option, especially when the weather is nice. The Porter Drive site has available bicycle lockers, bicycle racks, and showers in the fitness area. The following links will help you plan a trip by bike or walking:

All departments at Porter Drive have bicycles that can be checked out for employee use (see your department administrator for more details). There is a large bike rack located between the Bear and Deer Creek buildings in which to park and lock your bicycle.
Charter Services

If you have a large group of people who need to travel to campus or other destinations, contact Stanford's charter services office to charter a bus at below-market rates.
For questions or additional transportation needs, visit Stanford's Parking & Transportation website: http://transportation.stanford.edu/. You can reach their office by calling 650.723.9362 or sending email to transportation@stanford.edu.

Alternative Transportation

Consider using alternative transportation to commute to and from work. Eligible employees receive free passes to ride Caltrain, Valley Transportation Authority (VTA) buses, express buses, and light rail, and the Dumbarton Express. In addition, all Stanford employees and students receive free transit on the Line U Stanford Express to commute from the East Bay to Stanford. Just show your Stanford identification to board the Line U for free.
The Stanford Marguerite shuttle provides local connections to all of these transit services, to Palo Alto, and to off-campus locations.


PARKING



General parking instructions at Porter Drive:

As an employee of Stanford University either regular or contractor, parking at Porter is allowed
without the need for a paid permit of any kind. Ample parking is also available for University
and Service vehicles, and for those needing handicapped accessible parking.

Visitor Parking:

Conveniently located just steps from the main lobby are 30 parking spaces for short-term non-Stanford affiliated visitors. Stanford employees should not park in these visitor spaces.
Visitors are required to check in with Reception at the main entrance after parking.
General Parking Questions:
Should you need assistance parking at Porter Drive, just contact the Porter Drive building manager at 650.724.3901

ACCESS

All doors at Porter Drive are access controlled doors. During regular business hours 7:30am
5:30pm all visitors to Porter Drive should enter through the main lobby (This includes
Stanford employees that do not reside at Porter Drive.) The Los Trancos building also
maintains an accessible entrance for visitors to Lands, Buildings and Real Estate Department.

If you plan to be at Porter Drive for a longer duration of time, see the Building Manager
(x4-3901) to ensure your Stanford ID card is programmed to operate all exterior doors.

Stanford ID Card:










Your Stanford ID card is important not only in making sure you can get around the Porter Drive
campus it also identifies you to other staff, so be sure to keep it with you.


Conference Rooms at Porter Drive:

There are 28 Conference rooms at Porter Drive. Conference rooms are designated as Common(All Stanford), Dedicated(to department use only), and Shared(usable by all Porter groups with Department Administrator approval). Department administrators are: LBRE – Nadine Miyahara, Controllers Office-Loretta Linderman, AS-Darlene Morosi. Conference rooms listed as Common can be booked by anyone via Stanford Calendar (webmail.stanford.edu) or the Porter Drive Receptionist at (650) 736-6000.

http://http//porterdrive.stanford.edu/facilities_food/conference_center.html

A/V Equipment Defined
Type A includes: Video conferencing system, ceiling speakers, projection screen, ceiling mounted projector, wall mounted control panel

Type B includes: Ceiling speakers, projection screen, ceiling mounted projector, wall mounted control panel

Type C includes: Projection screen, portable projector also available
Type D includes: Wall mounted LCD display unit, wall input plate below LCD for laptop or NTSC connection

The following user guides are designed to give you basic operational instructions for the technology systems located in many of the Porter Drive conference rooms. You may also locate these on the Porter Drive website at:

The site also includes more in depth information about scheduling rooms via Stanford Calendar, room capacity and meeting room capabilities.

If you need more assistance scheduling conference rooms, room size suggestions, catering options available, etc. call the main Receptionist at Porter Drive 650-736-6000.

Conference Rooms at Porter Drive

Touchdown areas: Work Anywhere

Introduction/Purpose

The goal of the Work Anywhere Task Force was to provide University management with a road map to guide eligible employees to work more flexibly:

· Between Stanford University campus locations
· Between Stanford University campus locations and home offices
· Anywhere there is a device and a connection

The University seeks to provide a standardized approach for addressing a more mobile workforce.

The Work Anywhere Toolkit team has brought together a variety of tools and techniques to enable the ability to "work anywhere". Many individuals on campus use such tools already, although for some faculty and staff that might be new, some examples include:

· Laptop computers instead of desktop computers, or a web- and email-enabled cell phone or similar device (like the iPhone), for wireless connection from off-campus or one's usual work location.
· WebEx, which allows users with a web browser to hold virtual meetings (where the "meeting" is online and attendees remain at their current work location. WebEx online meetings also support audio conference calls, file sharing, desktop sharing, and even viewing meeting attendees if their laptop or computer has a simple web cam.
· Audio-conferencing. Seeing the increased need for audio-conferencing, the team has worked to make audio-conferencing options on campus less expensive and simpler to use.
· "Touchdown spaces" and conference rooms. The team has provided recommendations for the configuration of "touchdown spaces" so that departments will have some guidelines and suggestions for what works well, and for campus conference rooms that easily accommodate audio-conferences and web meetings.

For more information about Stanford University touchdown space: www.stanford.edu/services/workanywhere

Porter Drive’s Touchdown areas:

Stanford @ Porter Drive has several touchdown areas in which to work.

These include three walk-stations with monitors and keyboards:

Location 1: 1st floor of the Deer Creek building outside the Oak and Eucalyptus conference rooms.
Location 2: 1st floor of the San Francisquito building top rear stair landing

Location 3: 0 floor of the Barron Creek building room directly across from stair landing.
Additionally Porter Drive maintains 18 touchdown seats in the San Francisquito building outside all conference rooms, two with computers.

The main lobby at Porter Drive also has 4 touchdown seats available for use.

And lastly four available seats located just outside the Amber and Alder conference rooms on the 2nd floor of the Corte Madera building.

FITNESS FACILITY







The Porter Drive Fitness Facility is located at the Northwest corner of the Porter Drive campus. It is available for use by all Stanford University employees and contractors. Some amenities include a state of the art leverage weight machine as well as a plethora of cardio equipment and stretching/handball/fitness class room.

Hours of Operation:

The gym is open for use 24 hours a day, 7 days a week. No attendant is on duty so exercise at your own risk. Access to the gym is gained by keying in a special 4-digit code that can be obtained from the Porter Drive building manager.


Evacuation routes

Departmental emergency preparedness plans are in place at your work location. Take time to acquaint yourself with the evacuation routes and your emergency assembly points, which are listed on the EAP map (following page). You will find your exit routes posted in prominent locations throughout the Porter Drive campus. As emergency’s can occur without notice, It is important to learn several exit routes from your primary work location.

Note: Visitors to Porter Drive should evacuate their areas by assembling at their hosts department assembly area

Controllers office and the office of the treasurer - EAP #128 - area on Southeast side of building to the right San Francisquito Creek building
Administrative Systems - EAP #129 - At the circle driveway - near the main entrance
Lands, Buildings and Real Estate - EAP #127 - Parking area, Northwest side of building

EVACUATION MAP OF PORTER DRIVE

http://evacuation%20map.pdf/

Good Earth Café

There are a number of eateries in the Research Park within a short walking distance from Stanford @ Porter Drive, both Tibco café and the Porter Bella Café are close by. Stanford@Porter Drive is proud to have its own on-site deli operated by the Good Earth Café. In addition, California Avenue in Palo Alto is the home of a number of fabulous restaurants and cafes.











Good Earth Café
Stanford@Porter Drive
3145 Porter Drive
Palo Alto, CA 94987

The Good Earth Café is on site at Porter Drive, they offer a wide selection of lunch and breakfast offerings; sandwiches, salads, breakfast burritos and cinnamon rolls. Catering services are also available for your small or large meetings by calling (650)721-1484 or by faxing (650)721-1480

Good Earth menu (pdf)
Good Earth Breakfast menu (pdf)

TECHNOLOGY

Conference rooms

The San Francisquito conference center is equipped with two conference rooms that have video conferencing capabilities. Both the Diamond and Pearl conference rooms have such technology.





















Things You'll Need: Computer, wireless mouse, keyboard, and Camera remote control…ALL LOCATED IN ROOM!
Instructions: To use the Web Camera’s
Step 1
Locate your rooms’ keyboard and mouse. Be sure your computer is on (located at the rear of the room, in the far right cabinet),
Step 2
Touch the PC button on your wall mounted control unit, then push the projector button.

Step 3
Screen will take a few minutes to warm up, Once your log in screen appears; log-in how you normally would at your desk PC.
Step 4
Log into your WebEx meeting, once you have successfully been placed into your meeting, you will notice a column of information on the right side of the screen, locate your “SEND VIDEO” tab, click and your camera will appear live on screen and to your remote guests.
Step 5
Your remote control can now be used to manipulate its various functions. You may zoom in/out and pan the camera to either side to capture the image you would like your meeting attendees to see.

Step 6
When your online meeting has concluded be sure to log out of the computer, place your mouse on it’s charging cradle and the keyboard back on the rear cabinet.

Step 7
Close your screen by click the ‘display off’ button on the control unit.
















Technology User Guides

http://http//porterdrive.stanford.edu/docs/ConferenceRmTechUserGuide.pdf

Online meetings – WebEx

WebEx allows you to hold virtual meetings with colleagues through a web-based application. You can show documents, share applications and let others view items on your desktop during a WebEx meeting. The system also lets you send out invitations to participants, add audio and record meetings. Setting up a meeting in WebEx is fairly easy and takes about 10 minutes.

Instructions:
Things you'll need: Internet connection and your Web browser

Step 1
Go to stanfordconference.webex.com and log into your account. If you do not have one, sign up with either a 14-day free trial or through your departments Administrator.

Step 2
Choose whether you want to start a meeting now or schedule a meeting. With the tabs at the top of the page you can learn more about each route to take.

Step 3
Click the "Schedule a Meeting" link in the column on the left. Fill in the "Topic" field and create a password in the "Password" field on the next page.

Step 4
Use the drop-down menu to schedule a date and time, along with the duration of your meeting.

Step 5
Invite attendees by adding their email to the next field. Click the "Schedule Meeting" button to the right.

Step 6
To schedule a meeting immediately, Use the "One-Click Meeting" link on the left side. The system will ask you to create a topic and password on the following pages.

Step 7
Invite participants on the meeting page that appears. You can invite them through email.

Connecting wirelessly at Porter

What you will need:
To access Stanford's wireless network, you will need the following:
A valid SUNet ID or wireless guest account* (a guest account can be obtained via the Porter Drive building manager x4-3901 or your departments Administrator).
Your Windows XP computer or a computer located at one of Porter Drives Touchdown areas.

*If you do not have a SUNet ID, please follow the instructions on the Access for Stanford Visitors web page.

Register your wireless system (or device) for Faculty and Staff, and Students living off-campus

You should see the Stanford Network Self-Registration page when you first attempt to connect your computer to the Stanford Network. The instructions below walk you through the self-registration process; if for any reason they don't work for you, contact your Local Network Administrator (LNA) or submit a HelpSU Request. See Getting additional help.

Students living in an on-campus residence: From your on-campus residence, register your computer or iPhone at rescomp.stanford.edu.
iPhone registration: If you are Faculty, Staff, or a Student living off-campus, see specific iPhone registration instructions.

Registration instructionsFrom within a Stanford wireless-enabled location, connect to the Stanford wireless network (for assistance, see Connecting to the Stanford Network), open a web browser and point it to any page. Instead of your target URL, the Stanford Network Self-Registration page is displayed.

http://https//itservices.stanford.edu/service/ess/pc/docs/wireless/wxp#config


FURNISHINGS


Chairs - Think Model by SteelCase






















Chairs - Leap Model by SteelCase






















Furnishings - Monitor Arms



































FURNISHINGS: ERGONOMICS
No discussion of workplace furniture would be complete without mention of proper use of that furniture in your space.

If your job requires that you sit in a chair most of the day, take short breaks to stretch and move around to avoid tension strain. If you do not know the proper height or level adjustments for chairs and monitors please ask your building manager to help you, conveniently located at x4-3901 or just off the main lobby in the Corte Madera building. We will do what we can to help you adjust your work area to optimum ergonomic standards. For further information please visit the Stanford Environmental, Health and Safety website at:


Step 1:

Complete the EH&S web based ergonomics training

Step 2:

Go to axess.stanford.edu
Sign-up for “Ergonomics Computer Workstation” (EH&S 3400)

Step 3:

Contact the building manager at (650)724-3901, as other adjustments may be made to correct your work station ergonomics



INFORMATION


NEWSLETTER

The Stanford@Porter Drive Operations team maintains a monthly newsletter that contains
all the events, offers and fun currently going on at Porter Drive. Be sure to get on the
Subscription list by contacting the building manager at 4-3901 or by sending a note to
jamesr2@stanford.edu.

WEBSITE

Stanford@Porter Drive’s main information portal to those who work at Porter Drive and
those in the Stanford community is the Stanford@Porter Drive website. Everything from
Conference room amenities to area maps to what exercise classes are currently being
offered at Porter Drive can be found by accessing the Porter Drive website. porterdrive.stanford.edu

CLOSING

In closing we’d like to thank all of those whom had a hand in developing a great team and building infrastructure at Porter Drive.


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